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Lead Administrator
The Lead Administrator is an important role, and is responsible for being the first point of contact for the local Toolbox site. As well as being able to directly edit the site, they will also have access to some of the advanced features such as Analytics and User Management.
It is their role to work with the local Toolbox Champion (Clinical Lead) to allocate Foundation Doctors as lead editors each year. The Lead Administrator can be notified when a new person requests to be an editor. It also allows them to see who is currently registered as an editor and revoke permissions.
When signed in Lead Administrator will see the Wrench 🔧 to access all the editor and administrator tools. On this menu they will see links for:
It is their role to work with the local Toolbox Champion (Clinical Lead) to allocate Foundation Doctors as lead editors each year. The Lead Administrator can be notified when a new person requests to be an editor. It also allows them to see who is currently registered as an editor and revoke permissions.
When signed in Lead Administrator will see the Wrench 🔧 to access all the editor and administrator tools. On this menu they will see links for:
- The analytics page where statistics can be viewed and graphs downloaded
- this includes page analytics including page hits and review dates
- Sidebar and App settings where the sidebar and app buttons can be configured
- The user management page where users can be seen and editors configured.
Easy to administer
We have made the Toolbox site as easy to administer as possible with most of the day to day jobs automated:
- Daily backups and software updates
- Access is restricted to healthcare professionals working at the Trust, but with self registration process allowing access for locums or trainees who may be starting before having completed Trust Induction.
The main role for the Lead Administrator will be to work with the Toolbox Champion (Clinical lead) and Lead Editors to collate and maintain content.
Content review
As processes in hospitals are continually evolving we ask that all pages are reviewed once a year. Pages can be marked as reviewed by clicking the review link on the top of the page or in the sidebar. Lead administrators will be emailed each year to make them aware if any pages are due for review.
Toolbox can be used to help improve access to commonly used clinical guidelines. However it is important to ensure that version control is in place. The best way to do this is to add links to the commonly used guidelines to the app - this works well to access guidelines from Trust computers and when the URL to the guidelines are fixed. If guidelines are not accessible to people from outside of the Trust intranet, these files will not accessible from the app. Some hospitals upload a limited number of guidelines to the app, but it is important to ensure a process is in place to update this content.
Toolbox can be used to help improve access to commonly used clinical guidelines. However it is important to ensure that version control is in place. The best way to do this is to add links to the commonly used guidelines to the app - this works well to access guidelines from Trust computers and when the URL to the guidelines are fixed. If guidelines are not accessible to people from outside of the Trust intranet, these files will not accessible from the app. Some hospitals upload a limited number of guidelines to the app, but it is important to ensure a process is in place to update this content.
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