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Toolbox is written by its users, yes you!

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Register as a Toolbox editor and not only will you help your colleagues, but you will also be taking part in a national quality improvement project and if you complete a few simple steps also get a certificate for your portfolio at the end of the year. 

Editors shape the content of the Toolbox at their trust which directly helps their colleagues and plays an important role in improving patient safety. Editors are responsible for keeping information relevant and up-to-date. By listening to what other readers need, they can add in new information or sections for their Toolbox specific for their hospital. 

Being a good editor takes responsibility and time. However participation allows you to take part in a national Quality Improvement Project and opportunities exist to build research and leadership skills. We are also continuously improving the site, please get in touch with your feedback or if you would be interested in a role shaping the future of Toolbox. 

Scroll down to find out how to edit the site. 


The team you will need 

If you wish to start a new site at your hospital please get in touch. The team is usually composed of: 
  • Lead Editors; ideally this is normally two FY1's or FY2's but any clinicians can do this role. 
  • A Toolbox Champion this is a senior clinician who will support the project at your hospital. If your hospital doesn't have one already approach a supportive Consultant. This is very important as they can provide mentoring, support and ensure continuing success when you change hospital. 
  • A Lead Administrator. It's also really useful to have someone in the postgraduate medical education department to help ensure Toolbox is included in induction and that new Lead Editors are allocated in August. 

When signed in as an Editor you will see the Wrench  🔧 to access all the editor tools. On this menu you will see links for:
  • The edit page, review page, page history and delete page
  • The analytics page where statistics can be viewed and graphs downloaded
  • this includes page analytics including page hits and review dates
  • Sidebar and App settings where the sidebar and app buttons can be configured

Editing or creating pages 

Editing and other administration tools are available on the website only, it is possible to use both desktop and mobile web browsers. The tools are not currently available inside the toolbox mobile app. We recommend using a desktop browser, a real keyboard and a mouse when working on the toolbox.


  • When creating pages note site is organised in a tree like hierarchy. Every page has a parent page. If a page is a 'child' of homepage it will automatically appear in the sidebar of the website and app. You can change the 'parent' of a page by using the dropdown at the top of the edit window. 
  • You can also copy and paste from word documents, pdfs and webpages although please ensure you follow our Conditions of Use. 
  • When you click edit you will see the edit toolbox. We have kept this as simple as possible to make it as easy to use as possible. 

  • Use the first two buttons to make text "bold" or “italic“. 
  • The next button is to add a web link or an e-mail link, or you can select in a dropdown tree an internal page from your toolbox.
  • The next two icons allow you to mark numbers as telephone numbers and bleep numbers. This has the added benefit in allowing people on mobile phones to tap and directly call numbers. See using telephones below! 
  • The button "Embed" opens a menu allowing you to embed in the page:

  • The next 2 buttons H1 and H2 create section headings, level 1 (main heading) or level 2 (subheading/subsection). Sections can be open or collapsed, this can be configured by selecting the checkboxes under the text area. A user can click on the heading to toggle the section open/collapsed.
  • The next 2 buttons create bulleted or numbered lists.
    • The next 2 buttons increase and decrease the indentation of bulleted or numbered lists, like this item.

  • Remember no passwords, no patient information and nothing personal or offensive. Clinical guidelines must only be uploaded if ratified by the hospital guideline committee and if there is a clear process for update in place. If you wish to implement guidelines via Toolbox please discuss this with the team. Please also refer to our Conditions of Use. 

Reviewing 

  • We ask that all pages are reviewed once a year. Editors can see when pages were last reviewed by visiting the Analytics page and finding 'Page Analytics'.
  • Lead editors will also be emailed reminders of pages which need reviewing. It is a requirement that all pages are reviewed for lead editors to receive a certificate at the end of the year. 
  • Pages can be marked as reviewed by clicking the 'review' at the top of each page or in editors tools. 

General Guide for implementing your Toolbox 

The implementation should follow these points: 
  1. Assigning roles. 
  2. Baseline Survey. 
  3. Collate general information. 
  4. Collate survival guides. 
  5. Liaise with senior consultants and IT for hyperlink on Intranet. 
  6. Launch and advertising to peers. 
  7. Resurvey following introduction. 

Tips 

  • This site is to make your life easier and helping your colleagues and making everything run smoother. Any time you learn something and think "I wish I knew that from induction" write it down and add it to the site to share it with your colleagues and successors. 
  • Find the tacit knowledge in your cohort of junior doctors. It is incredible how much you will have learned by the end of just the first year about how to be awesome at the job so share it! 
  • Record the best bits from hospital induction and build on them. 
  • Ask your colleagues and people in the multidisciplinary team how you could be even better at the job. 
  • Implementing a Toolbox in your Trust can form part of your own Quality Improvement project. See here for a more comprehensive implementation guide to follow. 
  • See also Documents. 
  • Please visit our help centre for lots of useful information. 
  • Also please remember to hand over in August - if the new intake don't know about the site, it cant help them. And if no-one is allocated to take over as 'Lead Editor' and update the content the site will fade away. 

Certificates 

  • Certificates are awarded in July to Lead Editors who have created or maintained a Toolbox site for an academic year. 
  • This usually required an input through the year of 1-2 hours a fortnight. 

To be awarded a certificate we usually request as a minimum to ensure the success of your site: 
  • That all the pages of your site at have been reviewed at least once that year 
  • That your have emailed your colleagues to let them know about your site 
  • You have arranged for Toolbox to be included in induction 
  • You have found someone to continue your work for the following year 

We will try and be proactive about certificates but if you feel you are due one please email us and let us know your contribution to support@dr-toolbox.com.

Analytics 

If you are doing a quality improvement project or just want to keep track of how many people are using your site.
Also please visit your analytics page, click here.

See also 

The section Lead Editors at our Help centre.
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  • Our editors may embed videos from video sharing platforms: in that case, the external platform is only contacted if you click to play the video (the video titles and cover pictures are cached locally). Please review the terms for Vimeo, YouTube (Google), TED.
  • Our editors may embed maps from OpenStreetMap, please review their privacy policy.

If you have any questions, please contact us at support [snail] dr-toolbox [period] com.