Pricing

We understand that offering your staff something they expect shouldn't have to cost you the earth. That is why our fee structure is dependent on the size and needs of your Hospital.

To find out more on pricing contact us:

Total cost includes:

• In-depth implementation tailored to your hospital.
• Video planning meeting to help you get the best from Toolbox.
• Bespoke electronic marketing materials you can use to promote Toolbox to your staff.
• Ongoing operational support from our technical team.
• Platform functionality on website, iPhone and Android devices.
• Performance reporting.

• Practice: Small section allowing to test toolbox features.
• Standard: Regular plan, adapted for small to medium organisations.
• Enterprise: Advanced features for enterprise level support.
• Custom: Our software is highly flexible and can be tailored to the size and needs of your organisation. Please contact us if you have different needs and would like a customised quote.

Features Plan:	Practice	Standard	Enterprise
Pricing, GBP/year*	1650	3560	9620
Mobile website and app	Practice	Standard	Enterprise
Compatible with recent Android and iOS mobile phones and tablets
Configurable sidebar, landing page buttons, shortcut footer bar
Page content and pictures are stored on the device for offline access
Shared UK content section with links, recommendations, podcasts
Content is updated from the server daily (when the device is online)
Contacts directory + Extension dialler
Calendars with "subscribe" option
Advisory limits	Practice	Standard	Enterprise
Number of user accounts (advisory)	50	200	5000
Number of pages (advisory)	50	200	500
Number of attachments (advisory)	50	200	2500
Structure	Practice	Standard	Enterprise
Welcome page with QR code
Initial set of template pages adapted for your organisation
Custom cover photo
Tree-like structure of pages and subpages
Multiple domains	Option
All recent edits and uploads can be reviewed
Configurable sidebar
Assistance with importing existing content	Option	Option
Pages	Practice	Standard	Enterprise
Number of pages (advisory)	50	200	500
Page review dates, reviewers, maintainers, list pages due for review
Full page revision history is saved, can be reviewed and restored
Visual editor (bold, italic, headings, lists, hyperlinks, telephone/bleep links)
Collapsible page sections, configurable per page
In-page search box for large pages
Comments from readers for improving the pages
Embed attachments (pictures, documents)
Embed maps from OpenStreetMap
Embed videos from YouTube, Vimeo, TED, playable in the page, or linked
Embed videos locally
Attachments	Practice	Standard	Enterprise
Number of attachments (advisory)	50	200	2500
Pictures, photos, graphics
Various office document formats
PDF documents optimized for loading on mobile devices
Video files embedded locally
File size limits, per file, megabytes	130 MB	130 MB	130 MB
Reach support to upload larger files
Modules	Practice	Standard	Enterprise
Contacts directory / address book (telephone/extension numbers with direct dial, fax/bleep numbers, clickable emails & URLs, notes; searchable; categories)
Import large numbers of contacts
Telephone prefixes (short extension numbers in pages, dial the full number)
Embed contact categories into other pages, with automatic updates
Embedded shared calendars with subscription (Google, Outlook)
Guidelines (standard module, manual upload/tag/update), review dates, maintainers
GuidelinesSync DMS (advanced module, automated synchronisation and notification)	Option	Option
Audio podcast feeds (updated daily; users can listen from the page)	Option	Option
News / blog feeds of interest to local audience (updated daily)	Option	Option
Administration	Practice	Standard	Enterprise
Delegate roles (administrators, editors, readers)
User management (add, approve, remove users, editors)
Bulk-import accounts and notify users
Auto-approve or hold for review new user accounts
Number of user accounts (advisory)	50	200	5000
Analytics, monthly performance, charts, tables, CSV export, PDF export
Email all or selected editors or users
Certificates for lead editors
Communication	Practice	Standard	Enterprise
Custom posters for your toolbox with screenshots and QR codes (PDF export)
Custom summary reports with screenshots (PDF export)
Per-page deep-link QR codes (PDF export)
Privacy / Security / IG / DPIA	Practice	Standard	Enterprise
Data transfers are protected using industry standard encryption
Minimal personal information collected for accountability and troubleshooting
Local analytics functions, no external tracking, no persistent cookies
External interactive resources (videos, maps, calendars) loaded only after user request
Cyber Essentials and GDPR compliant
Daily backups of information
Support	Practice	Standard	Enterprise
Documentation: FAQ, Help centre, Video guides
Restore old revisions of pages
Restore deleted pages	Option
Restore deleted files/attachments, up to 30 days after deletion	Option
Custom configuration by technical team (styles, colours, modules, website and app)	Option	Option
Workgroups (video conferences, demos, training): as needed in the first year, then up to:	2/year	3/year	6/year
Technical support via email	8am-8pm Mo-Fr	8am-8pm Mo-Fr	Priority 365 d/y
Technical support via phone, 365 d/y	Option	Option
Pricing, GBP/year*	1650	3560	9620

* Valid for 31 days starting 06 September 2025, or until 06 October 2025 inclusive.

Sound good?

If you are a doctor, an educator or an administrator, and want to find out more about setting up Toolbox at your hospital click here to start:
Create a new toolbox

See also: Frequently asked questions and other pages in the Help centre.